A typical mid-sized enterprise receives tons of invoices from multiple operators every month. Tracking the spend and paying the bills on time is a tedious task that falls on the most overworked personnel in the HR, finance, and operations teams. With Spenza, you can now track all operator invoices in one place and pay with a single bill. You save time, optimize spend, and also save on late charges with our telecom expense management solution!
Managing telecom invoices from multiple operators using Spenza is a breeze. You can upload supported telecom invoices as received by the operators in PDF format, and Spenza will do the rest. This expense management solution simplifies telecom billing and tracking.
Why use telecom expense management solution?
A telecom expense management solution helps businesses optimize telecom costs, save time, and improve efficiency by automating invoice tracking and payments. Key benefits include:
- Cost Optimization: Optimizes costs and removes the services that are not required.
- Time Savings: Electronic invoices, less effort required to process them.
- Avoid Late Fees: It also makes payments on time to avoid late charges.
- Centralized Data: Telecom data consolidation to help track and report with increased efficiency.
- Greater Control: It gives an insight of usage and the amount spent on the particular item.
- Scalability: fits well to support growth as telcom needs are on the rise.
- Compliance: It consists of developing an audit trail for routine compliance with the various regulatory agencies.
- Vendor Management: Makes it easier to manage and monitor dealings with vendors and their contracts.
Overall, it streamlines telecom management, reduces costs, and enhances decision-making.
Step 1 : Navigate to the File Stores in the Expense Management section.
Step 2 : Upload the PDF invoice with “Import PDF Invoice” button. After processing, Spenza extracts the invoice details and converts them into a ready-to-download CSV file.
Currently, telecom bills from operators like AT&T, T-Mobile, and Verizon are supported, with the list of supported operators continuously expanding. The system can easily learn to parse any invoice format by providing a sample and adjusts to changes in formats over time.
Step 3 : The details extracted from the invoice are displayed in Expense Management → Invoice Summary.
This gives immediate access to key information such as the total amount. All details including phonelines, users, devices, and expenses are categorized and accurately allocated to the appropriate inventory sections.
Step 4 : The dashboard updates in real time, allowing the selection of an appropriate date to match the invoice details and review spend and usage with precisely recorded data. Monitor consumption and subscription for data, voice, and active subscriptions in the plan recommendation section.
Step 5 : Go to Expense Management → Company Plan Recommendations. A list of phone lines from the inventory will be displayed, each with a suggested plan. Spenza tracks the savings, illustrating cost reduction by adopting the recommended plans.
The annual wireless spend indicates the total amount that will be spent for Number of Plans at an average monthly cost of per user. Annual plan price is the annual plan price including the Spenza subscription cost, and the Annual Savings is the potentials savings by choosing the recommended plan.
Step 6 : After deciding on the recommendations, download the configuration in a CSV format through the “Export Plan Configuration” button.
That is how you can track all invoices in one place automatically, avoid late charges, and optimize costs with Spenza’s telecom expense management solution.
